Ingeo eRecord for County Recorders

eRecord eliminates paper from the recording process. Additionally, Ingeo’s product automates endorsement, receipt and return processes while functioning in conjunction with existing country recording systems. Each system in each county is customized and will adapt to recording requirements, business rules, fee structures and state legislation required for each jurisdiction. eRecord eliminates hassle and enhances customer service while complying with legal standards.

How eRecord Works

eRecord receives the documents and, after an examination of validation review, processes each document according to established business rules in each recording office. Endorsement and receipt information is electronically embedded into the document, along with the recorder’s digital signature, and is returned to the submitter electronically as an officially recorded document.

eRecord Advantages

• Partnerships with 25 county back-end providers– Integrating with nearly all the major county recording system vendors, Ingeo has improved the quality of electronic recording across the nation.
• More submitters – Ingeo’s system provides services to a majority of the national submitters, including six of the top ten and the majority of the top 30 lending institutions in the U.S. This is in addition to regional submitters in counties where Ingeo has document recording in place.
• High-level security – ePrepare and eRecord function at the highest level of security. Ingeo’s products have operated flawlessly for more than eight years and have been continually audited by both customers and outside agencies
• High-quality performance – Ingeo offers improved data accuracy and the industry’s lowest rejection rate, averaging less than 0.2%. This is because Ingeo ensures that data is complete, fees are calculated accurately, indexing is applied correctly, and legal descriptions are exact.
• Cost savings – Ingeo processes tens of thousands of documents each month. With these increasing volumes, Ingeo continues to reduce its unit cost, passing savings on to customers.
• Compliance with industry standards – Ingeo warrants that its system fully complies with and adheres to all industry standards, including W3C and the National Notary Association, in addition to industry specific organizations, such as MBA, NACRC, IACREOT and REFSMO. Also, Ingeo affirms that its documents are based on the PRIA and MISMO XML standards. Ingeo offers complete compliance, both legally and technically.

The Benefits of eRecord are Clear

eRecord allows recorders offices to use limited resources and personnel more efficiently. It balances the workload and reduces document scanning and mailing. There is no manual intervention that is needed and overall operating costs are reduced. Documents can be processed at multiple workstations and can be processed at any time of day. All in all, a County Recorder is able to provide better customer service through eRecord.